For one thing, the type of font you use subtly impacts how the reader perceives the whole document--professional and reliable or modern and streamlined? Legal Document Preparation Class 1 Slide 1 Basic ... • Page numbering – The first page is not numbered; all subsequent pages are numbered at the bottom center. Choose from Legal Pleading Paper, blank pages numbered along the left edge, or Legal Pleading Templates, customizable versions of legal pleading documents in formats that satisfy the requirements of many courts. 2. The Supreme Court is incredibly specific about how every booklet filed with the court must be prepared in order to be accepted as valid, down to the color of the cover for every different type of filing. To be clear: poor spacing doesn’t make your documents illegible, but it does force the brain to work a little harder in order to process the available information. It’s an inefficient way to practice law, and you need something better. If you decide to number articles in Roman numbers, you should revert to Arabic numbering for references to sections (i.e. When creating a numbering system for policies and procedures, be sure to keep the goal in mind, which is to make it easy to organize and find the documents. Keep in mind, however, that if you’re publishing a legal manuscript, you should abide by traditional publishing practices (i.e. Article I, Article II). Rather than a regular sheet of paper (sized 8.5 x 11 inches), legal sizing is a bit longer (8.5 x 14 inches), though there’s also junior legal sizing (5 x 8 inches). You can spot it pretty quickly if: Incorrect formatting can be fixed with a bit of typing. You want to make sure that every line of the pleading matches with the numbers along the sides. From 1 January 2015, the numbering of EU legal acts will change. See what it looks like with the margins as far out as possible. Often used in the legal profession or in large corporate documents, multilevel numbering creates a logical hierarchy and easy navigation within the document. If you’re not using Microsoft Word (or you’re trying to create your own template), set the margins manually. I also need to have a different top margin for the first page (3"# XXXXX for subsequent pages #1-1/2"#. The same number of lines need to appear on each page. This will guarantee that any bad edits are cleared away before you start working. The first thing to watch with pleadings is the margins. When writing a manuscript, rather than a court document, it’s best to treat it like you would treat any other book manuscript. As a rule, go for slightly wider margins on the sides (creating a narrower text field). 2-005 Body Text A. The entire point of horizontal and vertical text spacing is to make a document readable. All rights reserved. 1-003 Body Text Because the truth is, sometimes the best laid plans (or, rather, the best-laid formatting) go awry. Your team does a lot of work in a single day, and you generate a lot of documents. From there, direct your attention to formatting and editing to check for improper edits. Many law offices place standard footers on all legal documents. Unlike autonumbering, they are stable…I don’t have issues with fields having a mind of their own, and changing my numbering without my permission! While setting up legal document types, you can also specify the country for country processing by selecting a value from UDC table 74/SC. Some legal textbooks have a numbering format that looks something like this: 1 Heading-1 1-001 Body Text bla,bla,bla… 1-002 Body Text Heading-2 1-003 Body Text 1-004 Body Text 1-005 Body Text Font seems like the simplest part of the whole document. Bates numbering is commonly used as an organizational method to label and identify legal documents. If the court requires pleading paper, then you must draft legal pleadings on pleading paper. It’s no secret that creating numbering streams with Microsoft Word leaves much to be desired. The brief is an attempt to convince the judge that your view of the case is the correct way to resolve the issues. This is easy to avoid so long as you make sure that your templates are updated periodically. @David: If you create new styles for your numbering scheme and base them on the heading styles, you will still be able to use them to generate the table of contents, but they won’t go wonky on you because Word will never try to revert them to some default state (which is probably what’s happening now). First, let’s take a look at some of the most common legal documents you’ll have to deal with. The best way to prevent disasters is to plan ahead. We help you streamline your processes so that you can focus on what matters most--your clients. Using MLL styles, you can format numbered legal documents with ease. Type one line of content to start a sample list. Even the weight of the document is regulated (no less than 60 pounds). The best I have been able to come up with is: Article I Section I.1 I.1.1 Is there a way to change the sublevel numbering … The entire point of margins and spacing is to make the document more readable. A new method has been defined to assign numbers to documents published in the L (Legislation) series of the Official Journal of the European Union (OJ). As a rule, the top margin should be two inches and the bottom margin should be one inch. First, take a look at the army of documents on your servers. Legal formatting can be a nightmare for your attorneys, especially in a complicated case. ID: Indonesia (Country) 2. Attorney for Plaintiffs . For a version of this tip written specifically for later versions of Word, click here: Sequentially Numbering Elements in Your Document. So, take the small details off their plate with a system that makes everyone’s lives easier. For the sake of simplicity, we’re going to refer to the Supreme Court rules on formatting briefs, but it’s a good idea to check with your local or state courts to see if they have different preferences. Formatting Legal Documents With Microsoft Word 2010, Formatting Page Numbers using Different Styles in Microsoft Word, 5 Steps for Avoiding Microsoft Word Formatting Mishaps. But since you already tried fields, let’s see if we can use autonumbering to accomplish the formatting you want. Heading-2 When would you check 'Legal style numbering' in the outline numbering dialog box? However, keep in mind that simply having your templates available isn’t enough. 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